How to get leadership approval for a wellness perk

Plan for four questions from leadership: what it costs, how much admin work it adds, how privacy is protected and how you will know it worked. Answer them on one page, then propose a pilot before a full rollout. This guide shows what to write and what to avoid.

What do leaders need to see?

Question	What to say	Nutrola facts
Cost	The total, and the per-person price	Staff licenses cost $24 to $35 per person per year, by seat count, with a minimum of 10 people. The 4-week challenge costs $7 per participant, with a minimum of 10.
Admin work	Who sends the list and how access starts	Access runs by email list. Premium turns on within one business day of the list and payment. Nothing needs to be installed. There is no admin dashboard and no single sign-on.
Privacy	What the company can see and what it never sees	Group totals only. Never anyone’s meals, photos, weight or details. Health data is not sold or used for ads. Anyone can delete their account and data at any time.
Proof	What you will measure	Group totals for the number on the list, activated, active, and average days with a logged meal.

What should the one-page outline include?

1. The problem, in one sentence.
2. The proposal: the pilot, the group and the length.
3. The cost and payment method.
4. The admin work and the start date.
5. Privacy, in plain words.
6. How you will measure the result, using group totals and feedback.
7. The decision you are asking for, and the next step.

Why start with a pilot?

A pilot reduces the decision to something small. The Nutrola 4-week challenge costs $70 for 10 people at $7 each, and includes one free setup week. Ask leadership to approve the pilot first. Use the group totals and the feedback to decide on 12-month staff licenses for the full headcount.

What should you avoid?

Do not promise health outcomes or productivity gains. Nutrola is not a medical device and gives no medical advice, so present it as a tracking tool. Stick to what you will measure: participation, activity and feedback. Avoid individual tracking, since the organization does not see individual data anyway. Keep the pilot’s results separate from the full rollout’s cost, so each decision is judged on its own numbers.

What about payment and paperwork?

Nutrola invoices from Monorra LLC (Delaware). You can pay by card, including government purchase cards, or by bank transfer. Statements show NUTROLA. For EU organizations, invoices are issued net with reverse charge, and euros are possible. Put these details on the approval page, so finance can process the request without delay.

How do you present the decision?

Keep the decision simple. Ask for approval of the pilot, its budget and its review date. Name the person who will send the list, collect feedback and report the totals. Bring a copy of the group totals from the pilot to the next meeting, so the discussion stays on facts. If the pilot succeeds, a second request for licenses is easier because leadership already has the results.

For the financial side, read how to write a business case for an employee nutrition app. For questions a vendor should answer, read what procurement asks a wellness app vendor.

How to get started

Write the one-page outline, then request a quote for the pilot at /quote/ or email partnerships@nutrola.app.